Event Sponsorship Agreement Template
Event Sponsorship Agreement Template
Are you hosting an event and finally have a "yes" from a sponsor and wonder -- now what??
We've got you COVERED!
This Event Sponsorship Agreement will help you outline the responsibilities and expectations when working with a headline sponsor (or any other level of corporate sponsorhip) to monetize your event. Regardless of what kinds of signage, ads, deliverables, giveaways, or other services you are providing for a brand, this agreement will fairly protect both parties and make sure you are both on the same page (literally!)
This template is perfect for anyone who is or who wants to support their event (whether virtual or physical) through sponsorship and wants to have a professional, clear and concise agreement outlining how they will be working with a sponsor, at any level. Make sure you won't scare off sponsor by being able to confidently click SEND with an agreement that can be taken seriously -- just like you.
This agreement contains clauses covering:
Event details - date, time, location
Details for the length, frequency and timing of deliverables
Option for exhibit booth display
Any sponsored content or ad on other supporting channels/media
Product obligations for sponsor (including timing)
Independent contractor status
Intellectual property protection for both parties
Optional Licensing language for deliverables/sponsored content
Termination and cancellation
Force majeure clause
Plus ALL the legalese to protect YOU
Pitch a brand/company and include some stats, testimonials from other sponsors or previous events and/or provide media kit
Discuss the nature of event (location, date, vision, deliverables, price, if sponsor will be coming up with content/ideas of integration or activation points, or if event will). Include guest appearance or other giveaway/product tie-in or affiliate relationship for ticket sales? Close by telling the client you will send over the agreement.
Customize this agreement to fit what you have worked out with the company to fill in all of the gaps and get everyone on the same page. (send over for e-signatures to make it easy, use hellosign, dubsado, etc.)
Deliver a successful event for both of you!
What does a contract purchase include?
Contract template in an editable Word .doc format with customizable fields/options
Video screenflow of attorney Brittany Ratelle walking you through the contract template
.PDF instructions, and our favorite hacks for customizing contract templates
Single-user license to edit, use, and reuse the template for your business purposes
Where can I use this contract?
Jurisdiction: This template adheres to the U.S. principles of contract law and is designed for those doing business or governed by United States law. While similar principles may apply in your jurisdiction, please consult with a local attorney for any specific questions.
What are the term of use for this contract?
Authorized Use: This template includes a single-user license. You may reuse this form as many times as you need for your business transactions, or in multiple brands or businesses as long as it is owned and controlled by the same user/purchaser. Brittany Ratelle, LLC grants you a non-exclusive, non-transferable license to use the template in your business or personal affairs. You can send it to whoever you are doing business with for their signature (including their support staff), and you can send it to an attorney to review or edit. If you love our templates and want to share them with a friend, group, or audience, please become an affiliate and help us get others legally legit!
Prohibited Use: You may not license, sublicense, sell, resell, transfer, assign, distribute, or make this document available to a third party, other than the people listed above. You may not upload this document to a website, email it to someone, or otherwise share it publicly. Thank you for respecting creators and copyright law.
How do I get people to sign a contract?
E-signature platforms we like: HelloSign, DocuSign, Jotforms,
CRM/project management system we like: Dubsado, 17 Hats, Honeybook, and Harlow
Simply upload your polished document to a software platform and insert smart fields to make e-signature an easy-peasy process!